Who we are and what we do

We are Phipps Cameron Recruitment. Our contact details are:
Address: 48 Warwick Street, London, W1B 5AW
Telephone: +44 (0) 203 757 1100

Phipps Cameron Recruitment is committed to protecting the privacy of our candidates, clients and users of our website. We are registered with the ICO – reg. no. ZA046987. We want to provide a safe, secure user experience. We will use our best efforts to ensure that the information you submit to us remains private and is used only for the purposes as set forth herein.

This Privacy Notice will inform you about the types of personal data we collect, the purposes for which we use the data and the ways in which the data is handled. We comply with UK GDPR and Data Protection Act 2018.

Personal data we collect

When you register with us as a candidate you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where law permits, we may also collect information relating to your health for work adjustment purposes, diversity information for equal opportunity monitoring purposes, and details of any unspent criminal convictions where required by us or a client if you apply for a role with us.

We also obtain personal data about you from third parties, including:

  • clients to whom we have provided your CV
  • referees when you are offered a job
  • former employers to confirm employment dates
  • educational institutions to check your academic qualifications
  • the Disclosure and Barring Service or Disclosure Scotland if we need to obtain details of unspent criminal convictions
  • credit reference agencies if we need to check your financial standing
  • sources such as LinkedIn and social media sites

Prospective Candidates
We collect personal data about you, including your name and contact details and professional details obtained from sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our services.

Prospective Business Clients
We collect your contact details and data relating to your position to establish commercial relationships with your company.

We collect personal data such as your name, job title and contact details. We process personal data about what communications we have had with you. We also process any personal data and feedback that you provide to us about a candidate. We process personal data about you from sources such as LinkedIn and social networking sites.

We collect your name and contact details as a business contact for your organisation.

Website Users
When you register with us on our website, we collect your personal data which includes your name, email and CV from this interaction.

We use cookies to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited. For full details please visit

How we use your personal data

We use your personal data:

  • To communicate with you
  • To match your skill sets with job vacancies to assist in finding you the positions that best match your expertise.
  • To put forward your details to our clients and prospective employers for you to be considered for vacancies.
  • To place you with our clients and prospective employers
  • To keep you informed for available opportunities as they arise
  • To keep you informed of the services offered by us
  • To establish that you have the right to work
  • To undertake relevant security checks as required by our clients and as permitted by law.
  • To deal with any medical and health and safety issues relating to specific positions
  • To put in place contractual arrangements and documentation once a role has been secured
  • To pay you if we find you work

Prospective Candidates and Clients
We use your personal data to:

  • determine if you may be interested in our services
  • to contact you and find out if you are interested in our services

We use your personal data:

  • to respond to your enquiries
  • to provide recruitment services
  • to maintain our business relationship with you
  • to fulfil our contractual obligations to you
  • to communicate with you
  • to establish or defend legal claims
  • for direct marketing purposes

We use your personal data:

  • to respond to your enquiries
  • to maintain our business relationship with you
  • to fulfil our contractual obligations to you
  • to communicate with you
  • to establish or defend legal claims
  • for direct marketing purposes

Legal Bases for processing your Personal Data

Under the UK GDPR, we rely on the following legal bases to process your personal data:

Performance of a contract – in order to perform our obligations under a contract with you or for you to enter into a contract with us

Compliance with a legal obligation – where we need to process your personal data to comply with legal or regulatory obligations.

Our legitimate interests or those of a third party – including:

  • providing our services to you
  • informing you about our services
  • responding to your requests and enquiries
  • optimising the performance of our website
  • ensuring that our operations are conducted in an efficient manner
  • contacting prospect business clients in order to establish commercial relationships

We have performed a Legitimate Interest Assessment to confirm that our interests are not overridden by your interests or fundamental rights and freedoms which require protection of personal data.

Consent – in some circumstances, we will ask for your consent to process your personal data in a particular way, particularly to manage your marketing preferences. When we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. Please let us know if you would like to withdraw your consent.

Automated Decision Making

We do not take decisions based solely on automated processing, there is always human intervention before taking a decision.

Who we share your personal data with

The UK recognises that after Brexit, countries in the EEA provide adequate protection for personal data. Data transfers to third countries (countries which ensure an adequate level of protection) is expressly permitted.

Third Parties

We share the personal data of candidates with clients who have vacancies for jobs they are interested in. We also share your personal data and, where necessary, special category data with third party service providers who perform services and functions on our behalf, such as:

  • verifying details you have provided
  • conducting employment reference checks
  • conducting qualification checks
  • providing direct marketing services
  • carrying out criminal conviction checks (as required)


We may disclose your personal data:

  • if we are legally required to do so
  • to law enforcement agencies, regulators or other government officials

Keeping your personal data secure

In line with UK GDPR and the Data Protection Act 2018 we have implemented and maintain appropriate technical and organisational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

How long we hold your personal data for

We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. We keep some personal data for longer than others. Please see our Data Retention Policy for further details. Where we process your personal data for direct marketing purposes, we will do so until you ask us to stop.

Your rights – the UK GDPR provides you with the right to

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party in certain formats, if practicable.
  • Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office.
  • The ICO can be contacted through this link:

Access to information

The UK GDPR and the Data Protection Act 2018 give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete. Your right of access can be exercised in accordance with the Act and the UK GDPR.

A Subject Access Request should be submitted to No fee will apply unless the requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character. In such circumstances, we may charge a fee or refuse to act on the request.

Questions and Complaints

If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us or our DPO at

Changes to our Privacy Policy

If we make changes to this policy we will post updates on this site.